Kronos Pay Code Descriptions

 Codes Requested by or on Behalf of an Employee, Not Entered Directly on the Time Card:

PAY CODEDESCRIPTIONPAY CODE DETAILS AND USES

ANNUAL

Annual Time OffAccrual and Usage detailed in the Time Off & Leave Guide

  ANL

Annual SubcodeAnnual used after accrual
ANL OVERDRAFTAnnual SubcodeAnnual used prior to accrual
ANLCARRYAnnual Subcode                       Annual carried over from prior fiscal year
BRVBereavementPaid time off for benefit eligible employees due to a death of a family member, details in Time Off & Leave Guide 
JRYJury DutyPaid time off for benefit eligible employees for Jury duty, details in Time Off & Leave Guide
SICK
Sick Time OffAccrual and Usage detailed in the Time Off & Leave Guide
   SICSick SubcodeAccrued GW provided sick time
 SIC2Sick SubcodeAccrued regulatory sick time
LWPUnpaid Time OffTo record unpaid time in 15 minute increments for non-exempts and 8 hour increments for exempt when annual and sick time have been exhausted with FMLA exceptions
PNDPandemic TimePandemic Time FAQs
WFXWeather FlexTo record time used during the operating status "Open with Weather Flex"

Codes Entered by Timekeeper:

PAY CODEDESCRIPTIONPAY CODE DETAILS AND USES
ALV                             Administrative Paid Leave

Benefit eligible employees who are in paid status but not actively working. Examples: Voting time off, suspended pending investigation, COVID vaccinations. 

AWL                Absent w/o Approved LeaveTo record when employees are absent without prior approval
HOLHolidayPrepopulates for eligible employees but may be adjusted for alternate days off or part-time proration
UCLUniversity Closing LeavePaid time off for benefit eligible employees during a university closure. Examples: University closed due to weather or work location is closed due to power outage

Codes Reserved for Administrative Use Only:

PAY CODEDESCRIPTIONPAY CODE DETAILS AND USES
DBTDouble TimeReserved for employees covered by a collective bargaining agreement
ESOExempt Straight OvertimeReserved for employees covered by a collective bargaining agreement
NHPNew Hire ProrationSystem generated for new hire paid time off accruals, visible in audit trail and unpaid hrs column but does not affect pay
OTPOvertime HoursSystem generated for hours worked in excess of 40 during a workweek or otherwise required by a collective bargaining agreement
PPLPaid Parental LeaveBenefits Use Only
SD2Short Term DisabilityBenefits Use Only
SH1Shift 1 HoursReserved for employees covered by a collective bargaining agreement
SH2Shift 2 HoursReserved for employees covered by a collective bargaining agreement
WCPWorkers Comp Leave w/o PayIncident Reporting and Risk Management Use Only
WKEWeekend HoursReserved for employees covered by a collective bargaining agreement

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